Prescription Monitoring Program (DOH)

June 2013

Prescription Monitoring Program data collection resumes July 1

Veterinarians that dispense Schedules II, III, IV, and V controlled substances in Washington State, or send such substances to an address in the state, must resume reporting to the WA PMP. Data collection resumes July 1, 2013 and covers data through September 30, 2013, with the first report due October 10, 2013. Reports can be submitted with previously established accounts through Health Information Designs (HID), Inc.

What’s New in 2013

  • Quarterly reporting (used to be weekly)
  • Reporting a greater-than-14-day supply of Schedule II, III, IV and V controlled substances (use to be more than one day supply)
  • Report fewer data fields
  • Submit report electronically or by paper (used to be only electronic)

RCW 70.225, authorized the Washington State Department of Health to establish the Washington State Prescription Monitoring Program. Pharmacies and practitioners that dispense any Schedule II, III, IV, and V controlled substances must report dispensing to the PMP. Mandatory reporting began on October 7, 2011.

WSVMA’s Substitute Senate Bill 6105 (2012 Legislation) was signed into law on March 29, 2012. The law required the Department of Health to work with the Veterinary Board of Governors to establish alternative data reporting requirements for veterinarians by either electronic or non-electronic methods. Final rules to implement these changes became effective June 28, 2013. The first reporting period for veterinarians under the new rule will be July 1, 2013 to Sept. 30, 2013. The report for this period will be due no later than Oct. 10, 2013 based on the new quarterly schedule outlined in the rule. Veterinarians are required to report the dispensing of controlled substances (Schedule II-V) and drugs identified by the board of pharmacy under WAC 246-470-020, dispensed for more than a fourteen day supply.

Full requirements can be found by reviewing the Veterinarian Dispenser’s Implementation Guide.

Reporting Frequency
Veterinarians must report quarterly using electronic or paper methods, although more frequent reporting is allowed. October 10, 2013 is when the first data submission is due. The report should cover drugs dispensed July 1, 2013 to September 30, 2013. Following reports are due based on this schedule:

Reporting Period: Report Due Date:
January-March April 10th
April-June July 10th
July-September October 10th
October-December January 10th

Zero Reports
A dispenser who usually dispenses controlled substances but has no dispensing to report for the preceding quarter must still file a quarterly report. The report indicates that no prescriptions for a controlled substance were dispensed.

Action Steps

  1. Logon to the WA PMP website.
  2. Click on: WA PMP Veterinarian Data Program Uploader.
  3. Read the Veterinarian’s Dispenser Implementation Guide.
  4. Establish an account if it was not done previously. Previously established accounts can be re-used to file new reports.

Data Collection Requirements
When submitting data, complete the fields that are required for veterinary practices. Instructions on how to complete the fields are included in the Veterinarian’s Dispenser Implementation Guide. The following information will need to be reported:

  • Name of animal for whom the drug was dispensed, plus the owner’s last name
  • Animal’s date of birth (or if date of birth is unknown, enter January 1st of the estimated birth year)
  • Owner’s name and address
  • Date filled
  • Drug dispensed plus quantity and day’s supply
  • Prescriber’s DEA number, first and last name
  • Dispenser’s DEA number, first and last name
  • Valid ID of animal’s owner

Data Submission
Data submission can occur four ways:

  1. Automatic upload by veterinary practice management software, if programming capabilities exist.
  2. Create a data file from veterinary practice management software data and upload to the PMP system after logging in.
  3. Hand key individual transactions into the Online Universal Claim Form if no veterinary practice management software is used.
  4. Complete Paper Universal Claim Form and mail or fax to Health Information Designs, LLC, Attn: WA PMP, P.O. Box 3210, Auburn, AL 36832-3210, fax 1-888-288-0337.

Need Assistance?
Technical Assistance: Health Information Designs, Inc. (HID) hosts the Prescription Review data site. For technical assistance with the system, call or email HID’s WA PMP Helpdesk at 877.719.3121.

Policy or Programmatic Assistance: If you have policy-related questions, contact the WA PMP Director, Chris Baumgartner at 360.236.4806.

The Department of Health will be hosting two webinars. To register, please select a date below:

Websites and links

 

May 2013

Prescription Monitoring Program update 

A public hearing on the proposed rules for the revamped Prescription Monitoring Program (PMP) takes place May 8 at the Department of Health headquarters in Tumwater. The proposed rules, put in place following passage of WSVMA’s 2012 legislation SSB 6105, establish alternative PMP data reporting requirements for veterinarians that are related to the animal patient, types of prescriptions that need to be reported, and when the data must be reported.

The proposed rules require quarterly reporting of a fourteen-day supply of Schedule II – IV Controlled Substances through electronic or non-electronic means. Both the WSVMA and the Veterinary Board of Governors have submitted a request to change the requirement to a “greater-than-14-day supply” to provide for more commonly dispensed two-week supplies of certain medications. The proposed rules will also eliminate data requirements that weren’t pertinent to veterinary medicine.

At this time, it's expected that the rules will take effect July 1, 2013 with the first reporting due October 10, 2013. The first report will cover drugs that are dispensed between July 1 and September 30. Veterinary practices can choose to report more frequently if desired. Stay tuned for complete information to be sent to members via email once the rules are finalized. 

June 2012

Prescription Monitoring Program changes effective June 7, 2012

Gov. Gregoire signs SSB 6105WSVMA sponsored legislation, Substitute Senate Bill 6105 (2012), successfully passed and was signed into law on March 29, 2012. The law exempts veterinarians from the current Prescription Monitoring Program and requires the Department of Health (DOH), in collaboration with the Veterinary Board of Governors (VBOG), to establish alternative data reporting requirements for veterinarians.

Veterinarians are required to report to the Prescription Monitoring Program only until Thursday, June 7, 2012. A parallel program will be developed over the coming year and the WSVMA will work with DOH and the VBOG to put new rules into place that will allow for the less frequent reporting of a greater supply of drugs. Changes will also include the ability to report manually and only those data elements relevant to veterinary medicine.

DOH encourages the continuation of reporting until the permanent rule is adopted some time in 2013, although it is not required.

For more information, please contact WSVMA at (800) 39-WSVMA or Chris Baumgartner, PMP Program Director, at (360) 236-4806 or prescriptionmonitoring@doh.wa.gov.

The WSVMA wishes to thank our members who helped with passage of this bill. Non-members who like these results, please consider joining the WSVMA and supporting the work we do to advance and protect the practice of veterinary medicine.

 

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